If the internet is to be believed, Omnifocus 2 is being released today. In the course of beta-testing OF2 over the past month or two, I thought a lot about how I use the app and how I approach my work in general.
I've found that the more I use GTD, the more my perspective on it changes, and with that comes new perspectives on how to use the different tools available. After using Omnifocus across OSX and iOS for well over a year, and since switching to OF2 would essentially be switching apps, I decided to take the opportunity to make sure I was be switching to the right app.
Which is all a great way to post-rationalize the wreckless and wasteful fiddling I allowed myself to descend into.
My first stop was Things. Things was the first task management app that stuck for me. And while it still feels great from a simplicity standpoint, it's feeling dated. The product hasn't noticably changed in over a year. The iOS apps haven't been updated for iOS 7, and they look so old that they almost feel ironic. But it was after a visit to their forums that I knew for sure I couldn't go back. There still simmers a great discontent over the glacial pace of Cultured Code's development cycle. That was part of the reason I abandoned ship in the first place, and I didn't want to rejoin that particular torch and pitchfork mob. I do miss their sync solution, though. It's so fast.
I also fired up my old Nozbe account to see how it feels nowadays. Michael Hyatt still uses and evangelizes Nozbe, so it must be pretty good. The biggest problem with it is that the desktop client is still lacking in keyboard shortcuts. A forgivable shortcoming for a free or inexpensive app, but it's a problem that is difficult to overlook with Nozbe's fairly pricy subscription model. A productivity tool that is slow to use because it requires using a mouse seems like an oxymoronic characature of Soviet technology. "In Soviet Russia, management tasks YOU!"
And to be honest, there's only so much brown that I can look at in a day.
I checked out Todoist after seeing that Mike Vardy has started using it. It seems fine, I guess. They advertise a lot of basic functionality, like adding notes to tasks, as "premium upgrades." The handicapped free version makes it hard to get a sense of what it's actually like to use on a daily basis. And while they offer a money back guarantee on upgrading, I didn't feel like shelling out the dough only to have to jump through the hoops a day later to get a refund if I didn't like it. Ultimately, it seems like it's the most Omnifocus-like system for people who need Android or PC compatibility. I'll take another look if I end up on Android at some point.
And then there was TaskPaper.
TaskPaper I love.
Plain text, easy to input projects and tasks, no fields to tab around in or scrolling date pickers to mess with, super simple to move things around and reorganize, multiple tags and contexts on projects and tasks, accessability from any number of apps that handle txt files.
It almost got me.
I've been switching back and forth from the Omnifocus 2 Beta and TaskPaper over the past month or two. I nearly went with TaskPaper full time, pulling Omnifocus off of my dock. But what I realized is that my system requires a longer view. I need to be able to punt things into the future without further complicating my calendar or having to look at them constantly. I need some tasks to be repeating without necessitating an Applescript hack. I need a solid sync solution that won't create file conflicts like I experienced a time or two with TP. And the biggest thing, the feature that drew me to Omnifocus in the first place, is the ability to forward emails with attachments into my system. I work in an email intensive environment, and having to check for tasks in more than one app was making me anxious.
So I've committed to Omnifocus 2. I miss the flexibility in TaskPaper to apply multiple tags to tasks and the ease of slicing and dicing lists with the search query system, but getting it to work well requires an awful lot of hacks across Applescript, Text-Expander, Keyboard-Maestro and Editorial. Omnifocus might be slower by its very nature, but it just works.
I won't write a full review of Omnifocus 2 here. Sites like Macsparky and Shawn Blanc will do a much better job of that. But I really do enjoy using it.
I'm still trying to figure out how to work the new forecast view into my day-to-day, but the app itself seems like it's easier to navigate and manipulate. There's been a lot of talk about the wasted verticle space caused by having two lines per task. Ken Case has mentioned in the forums that they're looking into rolling out the option of a single line view after the initial launch, but I'm not bothered by it. Oh, and having the inspector tied into the main window makes things much easier to navigate from a keyboard perspective.
I only wish they'd lose the purple. The purple is terrible. Though it's not nearly the dealbreaker that Nozbe's brown is.